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    Customize email notifications

    This guide explains how to customize and style the default Okta email notifications.

    Learning outcomes

    • Use the Brands API to style notifications.
    • Edit templates to customize notifications.

    What you need

    Sample code

    Customization example

    About email customization

    You can customize and style the default email notifications that Okta sends to end users. Okta sends email notifications for various reasons, such as:

    • User activation
    • Forgotten password
    • Unknown device notification

    Okta bases email notifications on templates that Okta generates automatically. The templates are available in each Okta-supported language. You can use the default email templates or edit them to send custom messages to end users. End users receive the emails based on your settings.

    Note: When you edit a template, Okta stops sending the default in other languages. You're responsible for adding translations of your customized message. See Edit a default template.

    Multibrand customizations and emails

    If you want to use the Admin Console to send a branded email, consider the following:

    • If your org has two or more custom brands, domains, and email addresses:
      • You can't send branded emails from the Admin Console. Okta uses the request host in the URL to determine which brand and email address to use. The Admin Console only works with the Okta subdomain.
      • Use an Okta API to trigger the email. To send a user activation email, send a request to the Activate a User (opens new window) endpoint. Remember to change the domain of your request to the custom domain that's associated with the brand. For example, change subdomain.okta.com to custom.domain.one.
    • If your org has one custom brand, domain, and email address:
      • Okta doesn't use your custom email address. The Okta subdomain appears in the From line.
      • Your theming appears in the content of the email (logo, palette, images). With a single custom brand or domain, the Admin Console assumes that you want to send themed content.
    • If your org doesn't have a custom brand, domain, and email address, you can only trigger Okta-branded emails from the Admin Console.

    See Brands.

    Use the Brands API

    The Brands API (opens new window) allows you to customize the look and feel of pages and templates, including:

    • The custom sign-in page
    • Error pages
    • Email templates
    • The Okta End-User Dashboard

    You can brand these pages and templates without setting up a customized Okta URL domain.

    Note: If you change any email code using the Admin Console, your customizations may override the values of the Theme objects. To get your Theme object values back, reset the code editors in the Admin Console to the default settings.

    See Custom Email Templates (opens new window) for details about email templates and the Brands API.

    Caveats

    • Email templates must be under 64 KB. This is approximately 65,000 single-byte characters for all text, HTML, and CSS characters in the template. UTF-8 characters can be as large as 4 bytes each, so Okta accepts fewer characters.

    • Okta supports only inline CSS.

    • The Subject can't exceed 128 characters.

    • If you customize an email template, you need to manually create a translation for each additional language that you support in your org.

    Edit a default email template

    Use these steps to add or edit a template in one of the Okta-supported languages.

    Note: To access email customization with a free Integrator Free Plan org, contact Okta Support (opens new window).

    1. In the Admin Console, go to Customizations > Brands, and then select the brand you want.
    2. On the Emails tab, click an email template name:
      • The code editor is in preview mode.
      • Audience: Select the email audience: All users, Admin only, or Disabled for all.
      • Translations: Customize email template translations. See Add translations.
      • Language: Select the default language for the email template. See Add translations.
      • Subject: The subject line for the template in the default language. You can edit the subject line when the template is in read/write mode.
      • In the preview window, to see a translation of a customized template, select a language from the dropdown menu. See Add translations.
    3. Click Edit to put the editor in read/write mode.
    4. Make changes directly in the editor. If you type $, #, or {, the editor provides a list of available variables that you can use. See Use Velocity Templating Language (VTL).
      • Click the code editor to full-page mode.
      • Click Save changes, then click Preview to see your changes before you publish.
      • Click Reset template to remove your customizations and restore the default HTML/CSS.
    5. Click Save changes. The default language version of your edited message appears in the Email Templates table.

    Remember that Okta doesn't automatically translate the changes you make in one template to the other language templates. To add translations for this customization, proceed to step 3 in Add translations.

    Use customizable email templates

    The following table provides a list of all available email templates in an Okta org, including:

    • The default subject line for the email template
    • The corresponding API object reference ({templateName}) for the email template. See Custom email templates (opens new window).
    • The required validation fields for templates created using the API
    • A description of the template

    Note: If you use the embedded Okta Sign-In Widget for authentication, don't use {emailAuthenticationLink} as the required validation field. It takes you to the Okta-hosted Sign-In Widget. Instead, use Custom password recovery.

    UI name Default subject line API object reference
    {templateName}    		 Required validation fields Description
    User Activation Welcome to Okta! UserActivation Either {activationLink} or {activationToken} Sent to new users who must follow the provided link to complete the Okta sign-up process
    Active Directory User Activation Welcome to Okta! ADUserActivation Sent to your new Active Directory users who must follow the provided link to complete the Okta sign-up process
    LDAP User Activation Welcome to Okta! LDAPUserActivation Sent to your new LDAP users who must follow the provided link to complete the Okta sign-up process
    Send Push Verify Activation Link Push Verify Activation Email OktaVerifyActivation {pushVerifyActivationLink} Sent to users who must follow the provided link to download Okta Verify Push for multifactor authentication on their mobile device
    Registration - Activation Activate Account RegistrationActivation Either {registrationActivationLink} or {registrationActivationToken} Sent to users who must follow the provided link to complete their self-registration
    Registration - Email Verification Welcome to (instanceDisplayName)! RegistrationEmailVerification One of {verificationLink}, {verificationToken}, [registrationEmailVerificationLink}, or {registrationEmailVerificationToken} (Identity Engine) Either {registrationEmailVerificationLink} or {registrationEmailVerificationToken} (Classic Engine) Sent to users who can follow the provided link to verify their email address
    Email Factor verification (Identity Engine) Email Verification (Classic Engine) Confirm your email address EmailFactorVerification One of {verificationLink}, {verificationToken}, {registrationEmailVerificationLink}, or {registrationEmailVerificationToken} (Identity Engine) Sent to users who must follow the provided link to verify their email address
    Forgot Password Denied Account Password Reset ForgotPasswordDenied Sent to users who forgot their password but only their admin can reset it
    Password Reset by Admin Account Password Reset PasswordResetByAdmin Sent to users who had their password reset by an Okta system administrator and must follow the provided link to complete the password reset process
    Active Directory Password Reset Denied Forgotten Password ADForgotPasswordDenied Sent to Active Directory users who tried to reset their Active Directory password but don't have permission
    LDAP Forgot Password Denied Account password reset LDAPForgotPasswordDenied Sent to LDAP users who tried to reset their LDAP password but don't have permission
    LDAP Forgot Password Account password reset LDAPForgotPassword Either {resetPasswordLink} or {recoveryToken} (Identity Engine) Either {resetPasswordLink} or {oneTimePassword} (Classic Engine) Sent to LDAP users who forgot their password and must follow the provided link to reset their password
    Forgot Password Account password reset ForgotPassword Either {resetPasswordLink} or {oneTimePassword}
    (Identity Engine and Classic Engine)    		 Sent to users who must follow the provided link to reset their forgotten password
    Active Directory Password Reset Forgotten password (Identity Engine) Account password reset (Classic Engine) ADForgotPassword Either {recoveryLink} or {recoveryToken}
    (Identity Engine and Classic Engine)    		 Sent to users who want to reset their Active Directory account password. Users must follow the provided link to reset their password (Identity Engine).

    Sent to users who have had their Active Directory account password reset. Users must follow the provided link to reset their password (Classic Engine).
    Password Changed Password Changed PasswordChanged Sent to users whenever their account password changes
    Self-Service Unlock when Account isn’t Locked Unlock Account SelfServiceUnlockOnUnlockedAccount Sent to users who tried to use self-service to unlock an account that isn't locked
    Active Directory Password Unlock Unlock Account ADSelfServiceUnlock Either {unlockAccountLink} or {recoveryToken} (Identity Engine)

    {unlockAccountLink} (Classic Engine)    		 Sent to Active Directory users who must follow the provided link to unlock their password
    Self-Service Unlock Account Unlock Account SelfServiceUnlock Either {unlockAccountLink} or {recoveryToken} (Identity Engine)

    {unlockAccountLink} (Classic Engine)    		 Sent to users who must follow the provided link to complete the self-service unlock account process
    LDAP Self-Service Unlock Account Unlock Account LDAPSelfServiceUnlock Either {unlockAccountLink} or {recoveryToken} (Identity Engine)

    {unlockAccountLink} (Classic Engine)    		 Sent to LDAP users who must follow the provided link to complete the self-service unlock account process
    Change Email confirmation Confirm email address change ChangeEmailConfirmation {verificationToken} Sent to users who must follow the provided link to confirm their email change request
    Email Change Notification Notice of pending email address change PendingEmailChange Sent to a user's old email address when they request to change their email address
    Email Change Confirmed Notification Notice of email address change EmailChangeConfirmation Sent when the request to change a user's email address is confirmed
    Email Challenge One-time Email Authentication Link EmailChallenge Either {emailAuthenticationLink} or {verificationToken} Sent to users with email as an authentication factor and must follow the provided link to complete their authentication into Okta
    Account Lockout Account Lockout AccountLockout Sent to users with locked accounts. Users must follow the provided link to unlock their account or contact their admin.
    New Sign-On Notification New Sign-On Notification NewSignOnNotification {request.browser}, {request.date}, {request.time}, {request.location}, and {request.ipAddress} Sent to users who authenticated into Okta from an unknown device or browser. The user should contact the Okta system administrator if they don't recognize the sign-in details of the unknown device.
    Authenticator Enrolled (Identity Engine)

    MFA Factor Enrolled (Classic Engine)    		 Security method enrolled (Identity Engine)
    MFA Factor Enrolled (Classic Engine)    		 AuthenticatorEnrolled Either {request.factor} or {request.authenticator} (Identity Engine)

    {request.factor}, {request.date}, {request.time}, and {request.location} (Classic Engine)    		 Sent to users when authenticators are reset (Identity Engine)

    Sent to users with new MFA factor enrollment (Classic Engine)
    Authenticator Reset (Identity Engine)

    MFA Factor Reset (Classic Engine)    		 Security method reset (Identity Engine)
    MFA Factor Reset (Classic Engine)    		 AuthenticatorReset Either {request.factors} or {request.authenticators} (Identity Engine)

    {request.factors}, {request.date}, {request.time}, and {request.location} (Classic Engine)    		 Sent to users when authenticators are reset (Identity Engine) Sent to users when MFA factors are reset (Classic Engine)
    Campaign Launched Access certification campaign: (campaignName) IGAReviewerNotification Sent to reviewers when they’re assigned reviews to complete in a newly launched campaign.
    Campaign Ended Access certification campaign: (campaignName) IGAReviewerEndNotification Sent to reviewers if they have pending reviews after a campaign ends.
    Campaign Reminder Access certification campaign: (campaignName) IGAReviewerPendingNotification Sent to reviewers to remind them of pending reviews.
    Reassigned Review Access certification campaign: (campaignName) IGAReviewerReassigned Sent to reviewers when an admin or a different reviewer assigns new reviews.
    IdP MyAccount Email Change Confirmation Confirm email address change MyAccountChangeConfirmation Sent to users who try to verify an email address using MyAccount APIs. The user must enter the provided code to confirm the change.

    Use Branding variables

    After you create a theme for your org, select the FULL_THEME ("Solid Background") variant to use branding variables in your custom email templates.

    Note: If you delete any of the following optional variables from the email code, you disconnect the theme object properties from the email template.

    Variable Asset Type
    {brand.theme.logo} URL
    {brand.theme.primaryColor} Hex code for the CTA button
    {brand.theme.secondaryColor} Hex code for the background color

    Use allowed HTML tags and elements

    The following table provides a list of all allowed HTML tags and elements in customized templates. If you deviate from the allowed tags and elements, you receive error messages.

    HTML tags/elements Allowed attributes
    All tags
    • id: Can be alphanumeric and contain :, -, _, or .
    • class: Can be alphanumeric and contain <space>, ,, -, or _
    • lang: Can be uppercase or lowercase, and two to 20 characters long
    • title: Can contain any letter from any language, any numeric character in any script, and <space>, -, _, ', ,, :, [, ], !, ., /, \, (, ), or &
    <style> -moz-border-radius, -moz-border-radius-bottomleft, -moz-border-radius-bottomright, -moz-border-radius-topleft, -moz-border-radius-topright, -moz-box-shadow, -moz-outline, -moz-outline-color, -moz-outline-style, -moz-outline-width, -o-text-overflow, -webkit-border-bottom-left-radius, -webkit-border-bottom-right-radius, -webkit-border-radius, -webkit-border-radius-bottom-left, -webkit-border-radius-bottom-right, -webkit-border-radius-top-left, -webkit-border-radius-top-right, -webkit-border-top-left-radius, -webkit-border-top-right-radius, -webkit-box-shadow, azimuth, background, background-attachment, background-color, background-position, background-repeat, border, border-bottom, border-bottom-color, border-bottom-left-radius, border-bottom-right-radius, border-bottom-style, border-bottom-width, border-collapse, border-color, border-left, border-left-color, border-left-style, border-left-width, border-radius, border-right, border-right-color, border-right-style, border-right-width, border-spacing, border-style, border-top, border-top-color, border-top-left-radius, border-top-right-radius, border-top-style, border-top-width, border-width, box-shadow, caption-side, color, cue, cue-after, cue-before, direction, elevation, empty-cells, font, font-family, font-size, font-stretch, font-style, font-variant, font-weight, height, image(), letter-spacing, line-height, linear-gradient(), list-style, list-style-image, list-style-position, list-style-type, margin, margin-bottom, margin-left, margin-right, margin-top, max-height, max-width, min-height, min-width, outline, outline-color, outline-style, outline-width, padding, padding-bottom, padding-left, padding-right, padding-top,pause, pause-after, pause-before, pitch, pitch-range, quotes, radial-gradient(), rect(), repeating-linear-gradient(), repeating-radial-gradient(), rgb(), rgba(), richness, speak, speak-header, speak-numeral, speak-punctuation, speech-rate, stress, table-layout, text-align, text-decoration, text-indent, text-overflow, text-shadow, text-transform, text-wrap, unicode-bidi, vertical-align, voice-family, volume, white-space, width, word-spacing, word-wrap,display, float, position, right, left,top, bottom, clear, content, cursor, z-index, overflow, visibility, zoom, overflow-x, overflow-y, page-break-inside, page-break-before, page-break-after, opacity, -moz-opacity
    p align: Can be any of middle, center, left, right, justify, or char
    label for: Can be alphanumeric and contain :, -, _, or .
    font
    • color: Can be from the color list or a color code.
      • Color list: aqua, black, blue, fuchsia, gray, grey, green, lime, maroon, navy, olive, purple, red, silver, teal, white, or yellow
      • Color code: Can be HTML/CSS spec three- or six-digit hex
    • face: Can be alphanumeric and contain ;, ,, or -
    • size: Can be a number
    URLs url: Can contain http, https, or mailto
    a
    • href
    • nohref
    • name: Can be alphanumeric with -, _, or $
    img
    • src: Can be one of the following:
      • A string that represents an onsite URL that contains any letter from any language, any numeric character in any script, or \, dot, #, @, $, %, +, &, ;, -, _, ~, ?, =, /, or !
      • A URL that contains https, ftps, or mailto:
    • name: Can be alphanumeric with -, _, $
    • alt: Can be a paragraph that contains any letter from any language, any numeric character in any script, or {space}, -, _, ', ,, (, ), ., or ;
    • border-radius
    • border
    • hspace: Must be a number
    • vspace: Must be a number
    • height: Can be a number or a percentage
    • width: Can be a number or a percentage
    • align: Can be any of middle, center, left, right, justify, or char
    table
    • border-radius: Must be a number
    • border: Must be a number
    • cellpadding: Must be a number
    • cellspacing: Must be a number
    • bgcolor: Can be from the color list or a color code.
      • Color list: aqua, black, blue, fuchsia, gray, grey, green, lime, maroon, navy, olive, purple, red, silver, teal, white, or yellow
      • Color code: Can be HTML/CSS spec three- or six-digit hex
    • background: Can be a string representing an onsite URL that contains any letter from any language, any numeric character in any script, or \, dot, #, @, $, %, +, &, ;, -, _, ~, ?, =, /, or !
    • align: Can be any of middle, center, left, right, justify, or char
    • noresize: Must be noresize (case-insensitive)
    • height: Can be a number or a percentage
    • width: Can be a number or a percentage
    • valign: Can be any of baseline, bottom, middle, or top
    td
    th
    • background: Can be a string that represents an onsite URL that contains any letter from any language, any numeric character in any script, or \, dot, #, @, $, %, +, &, ;, -, _, ~, ?, =, /, or !
    • bgcolor: Can be from the color list or a color code.
      • Color list: aqua, black, blue, fuchsia, gray, grey, green, lime, maroon, navy, olive, purple, red, silver, teal, white, or yellow
      • Color code: Can be HTML/CSS spec three- or six-digit hex
    • abbr: Can be a paragraph that contains any letter from any language, any numeric character in any script, or {space}, -, _, ', ,, (, ), ., or ;
    • axis: Can be alphanumeric with -, _, or $
    • headers: Can be alphanumeric with -, _, or $
    • scope: Must be row, col, rowgroup, or colgroup
    • nowrap
    • height: Can be a number or a percentage
    • width: Can be a number or a percentage
    • align: Can be any of middle, center, left, right, justify, or char
    • valign: Can be any of baseline, bottom, middle, or top
    • charoff: Can be a number or a percentage
    • char: Can be any character, and any number of characters (from 0 on), including line terminators
    • colspan: Must be a number
    • rowspan: Must be a number
    tr
    • background: Can be a string that represents an onsite URL that contains any letter from any language, any numeric character in any script, or \, dot, #, @, $, %, +, &, ;, -, _, ~, ?, =, /, or !
    • bgcolor: Can be from the color list or a color code.
      • Color list: aqua, black, blue, fuchsia, gray, grey, green, lime, maroon, navy, olive, purple, red, silver, teal, white, or yellow
      • Color code: Can be HTML/CSS spec three- or six-digit hex
    • height: Can be a number or a percentage
    • width: Can be a number or a percentage
    • align: Can be any of middle, center, left, right, justify, or char
    • valign: Can be any of baseline, bottom, middle, or top
    • charoff: Can be a number or a percentage
    • char: Can be any character, and any number of characters (from 0 on), including line terminators
    thead
    tbody
    tfoot
    • align: Can be any of middle, center, left, right, justify, or char
    • valign: Can be any of baseline, bottom, middle, or top
    • charoff: Can be a number or a percentage
    • char: Can be any character, and any number of characters (from 0 on), including line terminators
    colgroup
    col
    • align: Can be any of middle, center, left, right, justify, or char
    • valign: Can be any of baseline, bottom, middle, or top
    • charoff: Can be a number or a percentage
    • char: Can be any character, and any number of characters (from 0 on), including line terminators
    • span: Can be a number or a percentage
    • width: Can be a number or a percentage
    • img
    Other allowed attributes noscript, h1, h2, h3, h4, h5, h6, i, b, u, strong, em, small, big, pre, code, cite, samp, sub, sup, strike, center, blockquote, hr, br, col, font, map, span, div, img, ul, ol, li, dd, dt, dl, fieldset, legend

    Add translations

    You can edit the templates through the pencil icon. See Edit a default email template.

    If you restore an email to default settings, you delete any customizations made to the email whether the customization is for the default language.

    After you customize a template in one language, you need to customize templates for other languages if you want to include them. If you reset all customized translations, then Okta uses the 27 default translations.

    The following settings determine the language for emails sent from Okta to a user, if the user hasn't selected a specific display language:

    • The user's locale property value (if specified)
    • The org's display language

    Supported languages

    Language BCP 47 language tag
    Chinese (simplified) zh-CN
    Chinese (traditional) zh-TW
    Czech cs
    Danish da
    German de
    Greek el
    English en
    Spanish es
    Finnish fi
    French fr
    Haitian Creole ht
    Hungarian hu
    Indonesian id
    Italian it
    Japanese ja
    Korean ko
    Malaysian ms
    Norwegian nb
    Dutch nl-NL
    Polish pl
    Portuguese pt-BR
    Romanian ro
    Russian ru
    Swedish sv
    Thai th
    Turkish tr
    Ukrainian uk
    Vietnamese vi

    Enable other locales

    Early Access

    Use the BCP 47 format (opens new window) to enable more locales than Okta's 27 default languages.

    You can only create customizations using these other languages by calling the Brands API. Once created, the new locale appears in the Admin Console along with the default-supported locales. See Create an Email Customization (opens new window).

    Include null in the subject or body of the email customization. Okta replaces null with a default value based on the following order of priority:

    • An existing default email customization, if one exists
    • Okta-provided translated content for the specified language, if one exists
    • Okta-provided translated content for the brand locale, if it's set
    • Okta-provided content in English

    If you use functions while adding more locales, use the getTimeDiffHoursNow function instead of the formatTimeDiffHoursNowInUserLocale function. getTimeDiffHoursNow returns only the time value in the specified unit. See Use functions for email templates.

    Use the Admin Console

    1. In the Admin Console, go to Customizations > Brands.
    2. Select a brand.
    3. Click Emails.
    4. In the Email Templates box, select an email template that you’ve customized.
      • The code editor is in preview mode and shows the default language version.
      • Translations: Customize email template translations:
        1. Click Edit.
        2. Under Inactive Translations, next to the language that you want to customize, click Customize.
        3. Make your translated edits, then click Save changes.
      • Language: Select the default language for the email template:
        1. Click Edit.
        2. From the dropdown menu, select one of your existing translated customizations.
        3. Click Update.

        Note: This setting only applies to the current email. You must set the default language separately for each translated template.

    To delete all custom translations and revert to the Okta template, click Reset to Default.

    Use Velocity Templating Language

    Velocity Templating Language (VTL) (opens new window) allows you to customize your org's email templates so that you can use the following:

    Email templates use both common and unique VTL variables. When you interpolate variables in the template, precede them with a dollar sign. Use dot notation to reference subobjects. For example, reference the first name of a user with ${user.profile.firstName}.

    See Use VTL variables for available email template variables.

    Use conditional logic

    In your email templates, you can use any conditional logic that VTL supports, such as if, elseif, or else constructs and foreach loops. See the Velocity documentation (opens new window).

    Customization example

    The following example uses the ${app.name} variable, which is only available in Identity Engine.

    #if(${app.name} == "Toys R' Fun")
<img src="https://cdn.toysrfun.com/logo" height="37">
<a id="support-link" href="https://support.toysrfun.com/help/?language=en_US" style="text-decoration: none;"> Contact Toy Support </a>
#elseif(${app.name} == "Fidget Spinners Unlimited")
<img src="https://cdn.fidgetsu.com/logo" height="37">
<a id="support-link" href="https://support.fidgetsu.com/help/?language=en_US" style="text-decoration: none;"> Contact Fidget SU Support </a>
#else
<img src="${parentLogoUrl}" height="37">
#end

    Use VTL variables

    You can reference any Okta User Profile attribute in your email templates.

    Note: Some attributes are only available in Identity Engine (see Identity Engine notes in the following table). You can use any other variable in both the Identity Engine and the Classic Engine.

    Variable Template availability
    ${user.profile.login} Available in all templates
    ${user.profile.email} Available in all templates
    ${user.profile.secondEmail} Available in all templates
    ${user.profile.firstName} Available in all templates
    ${user.profile.lastName} Available in all templates
    ${user.profile.locale} Available in all templates
    ${user.profile.mobilePhone} Available in all templates
    ${user.profile.primaryPhone} Available in all templates
    ${user.profile.username} Available in all templates
    ${user.profile.fullName} Available in all templates
    ${user.profile.city} Available in all templates
    ${user.profile.state} Available in all templates
    ${user.profile.streetAddress} Available in all templates
    ${user.profile.zipCode} Available in all templates
    ${user.profile.countryCode} Available in all templates
    ${user.groups.names} Available in all templates
    ${user.groups.ids} Available in all templates
    ${app.id} Available in all templates

    Identity Engine
    ${app.name} Available in all templates

    Identity Engine
    ${app.label} Available in all templates

    Identity Engine
    ${org.name} Available in all templates
    ${org.locale} Available in all templates
    ${org.subDomain} Available in all templates
    ${org.activationTokenExpirationHours} Available in all templates
    ${baseURL} Available in all templates
    ${oktaLogoUrl} Available in all templates
    ${activationLink} Available in these templates:
    • User Activation
    • Active Directory User Activation
    • Registration - Activation
    ${activationToken} Available in these templates:
    • User Activation
    • Active Directory User Activation
    • Registration - Activation
    ${samAccountName} Available in these templates:
    • Active Directory User Activation
    • Active Directory Password Reset
    • Active Directory Self-Service Unlock Account
    • Active Directory Password Unlock
    • Active Directory Self-Service Unlock Account
    ${technicalContact.login} Available in these templates:
    • User Activation
    • Password Reset by Admin
    ${technicalContact.email} Available in these templates:
    • User Activation
    • Password Reset by Admin
    ${technicalContact.secondEmail} Available in these templates:
    • User Activation
    • Password Reset by Admin
    ${technicalContact.firstName} Available in these templates:
    • User Activation
    • Password Reset by Admin
    ${technicalContact.lastName} Available in these templates:
    • User Activation
    • Password Reset by Admin
    ${technicalContact.locale} Available in these templates:
    • User Activation
    • Password Reset by Admin
    ${technicalContact.fullName} Available in Password Reset by Admin
    ${pushVerifyActivationLink} Available in Send Push Verify Activation Link
    ${androidOktaVerifyAppLink} Available in Send Push Verify Activation Link
    ${iosOktaVerifyAppLink} Available in Send Push Verify Activation Link
    ${registrationEmailVerificationLink} Available in these templates:
    • Registration - Email Verification
    • Registration - Activation
    ${registrationEmailVerificationToken} Available in these templates:
    • Registration - Email Verification
    • Registration - Activation
    ${instanceDisplayName} Available in these templates:
    • Email Factor Verification
    • Registration - Email Verification
    • Registration - Activation
    ${unlockAccountLink} Available in these templates:
    • Self-Service Unlock Account
    • Active Directory Self-Service Unlock Account
    • Active Directory Password Unlock
    • LDAP Self-Service Unlock Account
    • LDAP Self-Service Unlock Account
    ${recoveryLink} Available in these templates:
    • Reset Factor
    • Active Directory Password Reset
    • Unlock Factor
    ${factorDisplayName} Available in these templates:
    • Reset Factor
    • Active Directory Password Reset
    • Unlock Factor
    ${orgTechSupportEmail} Available in these templates:
    • Reset Factor
    • Active Directory Password Reset
    • Unlock Factor
    ${unlockAccountTokenExpirationDate} Available in these templates:
    • Self-Service Unlock Account
    • Active Directory Self-Service Unlock Account
    • Active Directory Password Unlock
    • LDAP Self-Service Unlock Account
    • LDAP Self-Service Unlock Account
    ${resetPasswordLink} Available in these templates:
    • Forgot Password
    • Forgot Password Denied
    • Active Directory Reset Password
    • LDAP Forgot Password
    • LDAP Forgot Password Denied
    • Password Reset by Admin
    ${oneTimePassword} Available in these templates:
    • Forgot Password
    • Active Directory Password Reset
    • LDAP Forgot Password
    • Self-Service Unlock Account
    • Active Directory Self-Service Unlock Account
    • LDAP Self-Service Unlock Account
    ${resetPasswordTokenExpirationDate} Available in these templates:
    • Forgot Password
    • Forgot Password Denied
    • Active Directory Password Reset
    • LDAP Forgot Password
    • LDAP Forgot Password Denied
    ${request.date} Available in Authenticator Enrolled
    ${request.time} Available in these templates:
    • Authenticator Enrolled
    • Authenticator Reset
    • Factor Enrolled
    • Factor Reset
    • Sign In From New Device
    ${request.location} Available in Authenticator Enrolled
    ${request.performedBySubject} Available in Authenticator Enrolled
    ${request.factor} Available in Factor Enrolled
    ${request.factors} Available in Factor Reset
    ${request.ipAddress} Available in Sign In From New Device
    ${request.reportSuspiciousActivityToken} Available in Authenticator Enrolled (with Report Suspicious Activity button)
    ${request.browser} Available in Sign In From New Device
    ${request.relayState} Available in these templates:
    • Registration Activation
    • Forgot Password
    • Email Challenge
    • Email Factor Verification
    • Self-Service Unlock Account
    ${request.verificationLink} Available in Email Factor Verification
    ${verificationToken} Available in these templates:
    • Email Challenge
    • Activation
    • Registration - Email Verification
    • Change Email Confirmation
    ${emailAuthenticationLink} Available in Email Challenge
    ${email} Available in these templates:
    • Email Challenge
    • Email Factor Verification
    ${campaign.campaignName} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.campaignID} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.approvedReviews} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.revokedReviews} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.pendingReviews} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.formattedEndDate} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.successfulRemediations} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.manualRemediations} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.relativeDue} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.assignedBy} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.justification} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.dueInDays} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.endDate} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review
    ${campaign.campaignDescription} Available in these templates:
    • Campaign Launched
    • Campaign Ended
    • Campaign Reminder
    • Campaign Overdue Reminder
    • Campaign End Date Change Notification
    • Reassigned Review

    Use functions for email templates

    In addition to variables, you can use the following functions in each of the email templates. Functions normalize the dynamic output of variables. For example, you can lowercase a string or produce a localized date for the end user.

    Variables used for function parameters must match the function data type. For example, you can't use a string variable with the formatTimeDiffHourNow() function. The parameter data must be an integer.

    The format of the function must be as follows:

    ${f.function()}

    Here are some examples:

    • Replace function: This example replaces the word User with John resulting in "Hello, John!":

      ${replace("Hello, User!", "User", "John")}

    • Substring after function: This example returns the substring after the @ character, resulting in example.com:

      ${substringAfter("user@example.com", "@")}

    • To lower case function: This example converts the string HELLO WORLD to all lowercase, resulting in hello world:

      ${toLowerCase("HELLO WORLD")}

    Expression Definition
    ${replace(String input, String matchString, String replacement)} Replaces all occurrences of the match string with the replacement string
    ${substringAfter(String input, String matchString)} Returns the input substring after the occurrence of a given match string. Or returns an empty string if no occurrence of the match string exists in the input string.
    ${substringBefore(String input, String matchString)} Returns the input substring before the occurrence of a given match string. Or returns an empty string if no occurrence of the match string exists in the input string.
    ${toLowerCase(String input)} Converts the given input string to all lowercase
    ${toUpperCase(String input)} Converts the given input string to all uppercase
    ${substring(String input, int startIndex, int endIndex)} Extracts a range of characters from the given input string
    ${formatTimeDiffHoursNow(int hours)} Produces a formatted duration string from the current time to the given number of hours
    ${formatTimeDiffHoursNowInUserLocale(int hours)} Produces a locally formatted duration string for the given number of hours
    ${formatTimeDiffDateNow(Date date)} Produces a formatted duration string for the given date
    ${formatTimeDiffDateNowInUserLocale(Date date)} Produces a locally formatted duration string for the given date
    ${escapeHtml(String html)} Escapes the characters in the provided string using HTML entities
    ${escapeHtmlAttr(String html)} Encodes data for use in HTML attributes
    ${getTimeDiffHoursNow(int hours, String timeUnit)} Produces a duration string for the given number of hours converted to the specified time units. Supported string values for the timeUnit argument are milliseconds, seconds, minutes, hours, days, and years.
    ${encode(String html)} Encodes special characters in the provided string

    Test your custom email templates

    You can send yourself a test email to see how a custom email template looks and functions. A test email can help you validate attribute-based variables and translations in the customized template. You can see how the template renders in different email environments and avoid creating end-to-end workflows to test customizations. The primary email address of the admin that initiates the test receives the email.

    1. Click the email icon to the right of the email template that you’ve customized. A list shows the sender and receiver of the email.
    2. Click Send test email.

    Known Issues

    • Users with free.fr email addresses may not receive emails delivered by Okta. This is due to free.fr enforcing non-standard email processing. The Okta Org API allows you to retry blocked (opens new window) emails, but the free.fr inbox provider continues to block retries. There’s no known workaround beyond asking the user to retrigger the email with a different email address.

    See also

    Read more on customizing and styling various Okta assets to match your company's visual identity and branding:

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